Formal and informal letters with formats and specimen topics

Introduction-

Letter is a handwritten, typed or printed thought , feeling or information. It is sent by post, courier or electronically or personally. There are two types of letters. They are informal and formal. So let’s know more about letters ,their formats and some specimen letters.

 

 

1) Informal letters-

The letters that we send to our family members, friends, relatives and acquaintances are called as informal letters.

Let’s see the basic format of informal letters.

most of the people are now using block format or it is also so called as email format

format of of informal letter.

John C.Macgil
13,Lotus House
L.M.Road ( SENDER’S ADDRESS )(specimen)
Orko city,pin 90
1st January 2020

Dear papa\mummy\friend, ( SALUTATION)

How much I miss you,I received your letter yesterday and became happy\sad to read it. ( INTRODUCTORY PARA)

Para 1-

(two paras about the subject of letter)

Para2-

Convey my warm regards to………….(elders) and love to………..(younger ones). (CLOSING PARA)
write me soon.

Yours lovingly,
or
Your loving son\daughter\friend, (ENDING)
John C.Macgil

This is the format of informal letter. Now we will see the specimen letters.

1)Write a letter to your friend inviting him/her for your birthday celebration

John C, Macgill

13,Lotus House

L.M.Road

Orko City,Pin 90

1st January 2020

Dear friend Ron,

How much i miss you! I received your letter yesterday and became happy to read that you have achieved your fitness goal. Hey, I want to convey you the thing which you never forget.

Yes it is about my forthcoming birthday. It is on 15th of this month. I would like to invite you to come for it with your family and friends. It will be a great fun to have you for birthday party .

Together we will make lot of fun. I am eager to introduce you to my friends who are also excited to meet you. So don’t make any excuse and reach in time.

Convey my warm regards to uncle and aunty, love to Sam. write me soon.

Your loving friend,

John C. Macgill

2)Write a letter to your parents about your recent achievement.

John C, Macgill

13,Lotus Hostel

L.M. Road

Orko City, Pin 90

1st January 2020

Dear mummy and papa,

How are you? I hope everything is fine and My letter will make it better than before. Yes, I have such a happy news that you will certainly congratulate me.

Can you believe I have won regional cycling championship. Yes, You heard it right .your son is now Regional Champion. I am so happy for that. The whole credit goes to your motivation and follow up of my cycling.

Thanks a lot for encouraging me for pursuing cycling along with my study. Now I am preparing for my final exam and waiting eagerly for my holidays when i will be with you to enjoy them.

Convey my warm regards to grandpa and granny, love to sweet Rocky. Write me soon.

Your loving son,

John

3)

2)format of formal letter.

John C, Macgill

13,Lotus Hostel

L.M.Road

Orko City,Pin 90 (SENDER’S ADDRESS)

1st January 2020

To

The Officer …….authority

Orkocity municipal corporation

Orkao city Pin 99 (RECIPIENT’S ADDRESS)

Subject- (SUBJECT OF THE LETTER)

Dear sir\madam, (SALUTATION)

I am from…………….city\college\area\company,I want raise your attention to our problem\request. My problem\request is that………… (FORMAL BEGINNING)

Para1)

Para2)

(TWO PARAS ABOUT PROBLEM,SOLUTION,REQUEST)

So I request you to take notice of my problem\request and take necessary action as early as possible.

Thanking you,

Yours faithfully\obediently, (CLOSING PARA)

John C.Macgill

Specimen Formal Letters-

1)Complaint letter.

write a letter up complaint about irregular water supply electricity in your area to the municipal commissioner of your city give some solutions-

John C, Macgill

13,Lotus Hostel

L.M. Road (SENDER’S ADDRESS) Orko City, Pin 90

1st January 2020

To

The municipal commissioner

Orkocity municipal corporation

OrkoCity pin-95

Subject- Complaint about irregular water supply and electricity.

Dear sir/ madam,

I am the resident of Suburban area of your city. I want to raise your attention towards our problems. our problems are irregular water supply and electricity. Residents in our area are facing these problems for many days.

The timings of water supply are not fixed and very short. The water pressure is very low. There is no 24 hour electricity supply So it is creating lot of problems for us in our education, businesses and day to day life.

So I request you to find the solution for them. Please make sure that water supply is on time with proper pressure and electricity is available for 24 hours.

So I request you to take notice of our problems and take necessary action as early as possible.

Thanking you,

Yours faithfully,

John C McGill

2) leave application-

Prepare a leave application for a week to attend family function as a student of reputed college.

John c.Macgil

L.M.Road,

Orcacity pin 95

To

The principal

Abc college

OrkoCity pin-95

Subject-Leave application

Dear sir madam,

I am the student of your college. I am third year mechanical engineering degree student with student ID 345. I would like to request you to grant me a leave of a week from 20th January to 26 January to attend the family function.

There is the wedding ceremony of my elder brother. So I need to be there. I promise that I will complete my lost study and assignments. I request you to sanction my leave application.

Thanking you,

Yours sincerely,

John C McGill

3) Application letter.

(in simple form)

Prepare an application letter for the post of sales manager in the electronics showroom.

John C.Macgil

L.M.Road

Orcacity pin 95

To

The HR manager

VJ electronics

Orko City pin-95

Reference – your advertisement in the Daily News dated 1st January

. Subject-Application for the post of the sales manager.

Dear sir/ madam,

With reference to above mentioned subject, I would like to apply for the post of sales manager in your repeated concern.

I have completed BE electronics and MBA marketing with first class .I have 3 years’ experience of working as associate sales manager . I have excellent communication skills and computer knowledge. I am result oriented and ready to handle the responsibilities to the best of my abilities.

Given an opportunity I promise to strive for your entire satisfaction. Looking forward to hear from you.

Thanking you,

Yours faithfully,

John C Maxwell

Enclosures- photocopies of all my certificates.

Conclusion for letter writing-

In this way we have learnt about the formats of formal and informal letters and some specimen topics. Now-a-days e-mail format is used for letters.So there is no right margin.All the details including sender’s address, salutation and closure are written to left side of the page.

I am sure you will find this helpful.Please give your feedbacks and suggestions through your valuable comments.

With love+ respect from team learnhatkey.com

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