Formal, informal letters with formats examples

Shree Ganeshay Namah


here we will see formal and informal letter writing with formats and specimen topics.

What is letter

The letter is a handwritten, typed, or printed thought, feeling, or information. It is sent by post, courier, or electronically or personally. There are two types of letters. They are informal and formal. So let’s know more about letters, their formats, and some specimen letters.

1) what is an Informal letter

The letters that we send to our family members, friends, relatives, and acquaintances are called as informal letters.

Let’s see the basic format of informal letters.

most of people are now using block format or it is also so called as email format

format of  informal letter

John C.Macgil
13,Lotus House
L.M.Road ( SENDER’S ADDRESS )(specimen)
Orko city,pin 90
1st January 2020

Dear papa\mummy\friend, ( SALUTATION)

How much I miss you,I received your letter yesterday and became happy\sad to read it. ( INTRODUCTORY PARA)

Para 1-

(two paras about the subject of letter)


Convey my warm regards to………….(elders) and love to………..(younger ones). (CLOSING PARA)
write me soon.

Yours lovingly,
Your loving son\daughter\friend, (ENDING)
John C.Macgil

This is the format of an informal letter. Now we will see the specimen letters.

Specimen informal letter

1)Write a letter to your friend inviting him/her to your birthday celebration

John C, Macgill

13, Lotus House


Orko City, Pin 90

1st January 2020

Dear friend Ron,

How much I miss you! I received your letter yesterday and became happy to read that you have achieved your fitness goal. Hey, I want to convey to you the thing which you never forget.

Yes, it is about my forthcoming birthday. It is on the 15th of this month. I would like to invite you to come to it with your family and friends. It will be great fun to have you for the birthday party.

Together we will make a lot of fun. I am eager to introduce you to my friends who are also excited to meet you. So don’t make any excuses and reach out in time.

Convey my warm regards to uncle and aunty, love to Sam. write me soon.

Your loving friend,

John C. Macgill

2)Write a letter to your parents about your recent achievement.

John C, Macgill

13, Lotus Hostel

L.M. Road

Orko City, Pin 90

1st January 2020

Dear mummy and papa,

How are you? I hope everything is fine and My letter will make it better than before. Yes, I have such happy news that you will certainly congratulate me.

Can you believe I have won the regional cycling championship? Yes, You heard it right .your son is now Regional Champion. I am so happy about that. The whole credit goes to your motivation and follow-up of my cycling.

Thanks a lot for encouraging me for pursuing cycling along with my study. Now I am preparing for my final exam and waiting eagerly for my holidays when I will be with you to enjoy them.

Convey my warm regards to grandpa and granny, and love to sweet Rocky. Write me soon.

Your loving son,



2)format of a formal letter.

John C, Macgill

13, Lotus Hostel


Orko City, Pin 90 (SENDER’S ADDRESS)

1st January 2020


The Officer …….authority

Orkocity municipal corporation

Orko city Pin 99 (RECIPIENT’S ADDRESS)


Dear sir\madam, (SALUTATION)

I am from…………….city\college\area\company, I want to raise your attention to our problem\request. My problem\request is that………… (FORMAL BEGINNING)




So I request you to take notice of my problem\request and take the necessary action as early as possible.

Thanking you,

Yours faithfully\obediently, (CLOSING PARA)

John C.Macgill

Specimen Formal Letters-

1)Complaint letter.

write a letter of a complaint about irregular water supply, and electricity in your area to the municipal commissioner of your city and give some solutions-

John C, Macgill

13, Lotus Hostel

L.M. Road (SENDER’S ADDRESS) Orko City, Pin 90

1st January 2020


The municipal commissioner

Orkocity municipal corporation

OrkoCity pin-95

Subject- Complaint about irregular water supply and electricity.

Dear sir/ madam,

I am a resident of the Suburban area of your city. I want to raise your attention to our problems. our problems are irregular water supply and electricity. Residents in our area are facing these problems for many days.

The timings of the water supply are not fixed and are very short. The water pressure is very low. There is no 24-hour electricity supply So it is creating a lot of problems for us in our education, businesses, and day-to-day life.

So I request you to find a solution for them. Please make sure that the water supply is on time with proper pressure and electricity is available for 24 hours.

So I request you to take notice of our problems and take the necessary action as early as possible.

Thanking you,

Yours faithfully,

John C McGill

2) leave application-

Prepare a leave application for a week to attend a family function as a student of a reputed college.

John c.Macgil


Orcacity pin 95


The principal

Abc college

OrkoCity pin-95

Subject-Leave application

Dear sir madam,

I am a student of your college. I am a third-year mechanical engineering degree student with student ID 345. I would like to request you to grant me a leave of a week from 20th January to 26 January to attend the family function.

There is the wedding ceremony of my elder brother. So I need to be there. I promise that I will complete my lost study and assignments. I request you to sanction my leave application.

Thanking you,

Yours sincerely,

John C McGill

3) Application letter.

(in simple form)

Prepare an application letter for the post of sales manager in the electronics showroom.

John C.Macgil


Orcacity pin 95


The HR manager

VJ electronics

Orko City pin-95

Reference – your advertisement in the Daily News dated 1st January

. Subject-Application for the post of sales manager.

Dear sir/ madam,

With reference to the above-mentioned subject, I would like to apply for the post of sales manager in your repeated concern.

I have completed BE Electronics and MBA marketing in first class. I have 3 years experience of working as an associate sales manager. I have excellent communication skills and computer knowledge. I am result-oriented and ready to handle the responsibilities to the best of my abilities.

Given an opportunity, I promise to strive for your entire satisfaction. Looking forward to hearing from you.

Thanking you,

Yours faithfully,

John C Maxwell

Enclosures- photocopies of all my certificates.

Conclusion for letter writing-

In this way, we have learned about the formats of formal and informal letters and some specimen topics. Nowadays e-mail format is used for letters. So there is no right margin. All the details including the sender’s address, salutation, and closure are written on the left side of the page.

I am sure you will find this helpful. Please give your feedback and suggestions through your valuable comments.

With love+ respect from team

Dipak D. Jagtap: Always the learner.Having spent 16 years in English language training, its time now to reach the world to learn more and to share my experience and practices....
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